Call us: +32 2 566 90 00 Email: [email protected]

Careers

Personal Assistant (4/5)

KOAN is an established law firm with offices in Brussels and Paris, serving national and international clients locally and worldwide. It is a one stop shop for specialist legal advice in a fast moving technological and digital environment.

Due to our ever expanding activity, we are looking for a part-time (4/5) personal assistant to join our team in Brussels. 

Your career

Your job will consist of : 

  • Answering phone calls
  • Maintaining diaries
  • Arranging appointments
  • Taking messages & follow-up
  • Organising meetings
  • Booking transport/accomodation with accounting in Cc - in line with budget guidelines
  • Management and update of databases: clients, prospects in DLex
  • Creating new files in DLex
  • Managing & updating of archives (in cellar and desks)
  • Following-up with accounting for invoices from 'suppliers' eg translations, notary, etc.
  • Preparing invoicing in DLex (so that invoices can be sent on 5th of the new month)
  • Following-up on unpaid invoices (with accounting and Norma)
  • Confirming new agreements with engagement letters
  • Preparing presentations, reports for the Business Unit (BU)
  • Renewing membership for BU
  • Submission for international guides (ex. Legal 500) for BU (templates provided by SGO & RL)
  • Practical organisation of seminars organised by BU ; prepare seminar invitations

Your profile

The successful candidate will:

  • Be proficient in MS Office (PowerPoint, Word, Outlook)
  • Be trilingual (French, English, Dutch, with the latter as mother language)
  • Be able to multitask
  • Have good interpersonal, organisational and communicational skills

Our offer

  • Opportunities to contribute to the development of – and to play an important role in a fast-growing company;
  • Time and resources for your professional development and career planning
  • Feedback, follow-up and partner assistance
  • Attractive remuneration and benefits

Interested

Interested candidates are invited to send their motivation letter and resume to [email protected].

All applications are treated with strict confidentiality.